The Importance of Time Planning in the Work Environment

Each of us has faced a problem such as lack of time. Time cannot be recovered. What we can do is learn to plan our time and use it wisely!

Time planning is a process in which the importance of activities and their interaction with goals are assessed. Priority is given to the most significant and goal-oriented tasks. Scheduling is making every minute more efficient!

A study by the University of Delhi reveals that a person’s focus on something other than what they should focus on according to their own and the company’s priorities is procrastination. On the other hand, if an individual postpones a task that is less important in favor of a more important task, it cannot be called procrastination. It is advanced time planning and prioritization. [1]

Improving time management skills helps to develop and achieve better results in the work environment through a more effective strategy and investment of less resources. Failure to meet deadlines and excessive stress are part of unsuccessful time planning.

 

We have compiled recommendations for developing time management skills:

  1. Prioritize the most important and time-consuming tasks. It is recommended to perform the most important tasks when you are at your best to focus, as well as to start them as soon as possible. It is better to perform less important tasks between meetings or appointments, thus allocating longer periods of time to more important tasks that require more intensive concentration.
  2. Set deadlines and enjoy rest time. You will feel better if you complete the tasks on time without unnecessary stress. A sense of satisfaction will motivate you to work more efficiently, and colleagues will appreciate the fact that you can be trusted. In the moments of rest you will be able to not think about the unfinished tasks and the holidays will seem more relaxing!
  3. Do more in less time. Knowing how to manage your time means that with less effort you can achieve more in less time. Think about how much more you do when you really focus. Use this time to do more and relax when your concentration starts to drop.
  4. Achieve your goals faster. Using time more efficiently will give you a sense of progress and you will feel motivated to move towards your goal. We often feel fulfilled when we reach big goals. But even small goals are important. Developing time planning will give you extra time to move on to growth!
  5. Build self-confidence. Both in the work environment and outside, you will look and feel more confident, if you will feel satisfied with what you have done and are able to make full use of your time!
  6. Forget about doing many tasks at once. It is often heard that performing several tasks at the same time is considered a high-level skill. However, in reality, by pursuing such a work style, it is not possible to fully focus on the tasks to be performed and invest enough energy. A study by the American Psychological Association shows that our brain functions are not designed to perform multiple tasks simultaneously. This only increases the chance of making mistakes. [2]
  7. Ensure better quality of work. It’s no secret that hastily done work does not show your full potential and is often of poor quality. By planning and completing tasks on time, it will be possible to work on the details and show that you take each task seriously. High-quality work will allow you to move towards your goals in a shorter period of time!
  8. Reduce stress and avoid unnecessary anxiety. Unnecessary stressful situations do not benefit anyone. Why not avoid them? Advanced time management skills allow you to view the list of tasks to be performed, divide them into categories and set priorities. You will see the differences between work and personal tasks. By looking at the to-do list, you will understand whether you need to delegate one job to someone else or include smaller jobs in your daily schedule.
  9. Forget about procrastination. Is it necessary to postpone the tasks to be done later? In our view, no! In the most productive moments, when we temporarily think about how to stop procrastination, we feel satisfied. Think how simple life will seem if you always complete the most difficult tasks without any delay and how much time will be left for you to realize your other plans!

Remember to plan your time, prioritize the most important tasks and avoid doing multiple jobs at once. Efectio solutions and platform are designed to help transform the company and provide a more productive work environment. You can find more information about our activities on the website!

Have a productive work week!

 

Sources:

[1]  https://www.researchgate.net/publication/323825275_Time_Management_-_A_Case_Study

[2]  https://www.apa.org/research/action/multitask 

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